Bus moves require approval
OCCC’s planning guide says groups requesting event curb space must complete a Bus Move Request, which Transportation sends to the convention or show manager for a decision.
Orlando convention transportation
Orange County Convention Center shuttle bus rentals
An OCCC shuttle plan must identify the West, North, or South building, the event entrance, hotel loading points, and every scheduled bus movement. The Center requires a Bus Move Request for groups seeking event curb space, subject to show-management approval. Submit that request through the OCCC transportation process before publishing a route or promising a loading bay.
The event-day timeline
A wrong-building drop-off can strand attendees far from registration. Tie every route to the event’s assigned concourse and curb approval.
- 01
Confirm the event building and entrance
Record the show name, West/North/South building, hall, registration location, event contact, and the exact bus-move approval. Share the approved instruction with drivers and hotel coordinators.
- 02
Submit the Bus Move Request
Work through OCCC Transportation and show management for requested curb space. Do not advertise a loading location until the venue confirms approval.
- 03
Build hotel routes by peak demand
Estimate riders from actual room blocks and session times. Use separate loops when International Drive traffic or building distance makes one long circuit unreliable.
- 04
Plan airport and evening movements separately
MCO transfers carry luggage; attendee loops usually do not. Offsite dinners and attraction events also require their own pickup, staging, and return instructions.
Access, staging, and the pickup after
Venue approval, show management, traffic staff, signage, and current event conditions control campus movements.
Covered loading is building-specific
Facility plans show substantial covered bus-loading capacity, but it is programmed around events. Availability must be assigned; it is not first-come curb space.
Overlapping events affect traffic
OCCC notes that busy campus dates affect district traffic and transportation. Review the event calendar, current LED directions, and Florida 511 before setting cycle times.
Build for attendance and equipment
Fleet size follows peak ridership, round-trip cycle time, building assignments, and accessible capacity.
Full-size coach
Large conventions, citywide hotel programs, and concentrated arrival wavesUse one manifest and one group lead for each coach. Include the approved Bus Move Request location and show contact in every driver brief.
Minibus
Hotel loops, exhibitor teams, and staggered session schedulesA smaller footprint can simplify a passenger wave, but it does not create permission to stand, park, or load at an unapproved curb.
Sprinter van
VIPs, speakers, production staff, and compact hotel movementsCoordinate its loading point with the main shuttle operation so small vehicles do not obstruct coach movements.
Common questions
These source-linked notes are for planning. On the travel date, follow current agency, airport, property, venue, and American Charterlines instructions.
Where do charter buses load at the Orange County Convention Center?
The approved location depends on the event and building. Submit an OCCC Bus Move Request through the venue process and use only the location confirmed by Transportation and show management.
Is the West Building close to the North-South Building?
They are distinct parts of a large campus. Do not treat them as one drop-off. Use the event’s assigned building, hall, and entrance in the shuttle plan.
How many buses does an OCCC convention need?
Model peak riders, route cycle time, building access, accessible capacity, and recovery time. Hotel room totals alone do not determine simultaneous fleet needs.
Can the same shuttles handle MCO Airport transfers?
Potentially, but airport trips require luggage capacity and flight-delay planning. Schedule and price them separately before assigning those vehicles to attendee loops.
Sources and official links
These are the government, airport, transportation authority, venue, and provider pages used for the guide. Check the linked page for the latest operating details.
Get an instant personalized quote
Share the date, passengers, every stop, timing, luggage, accessibility needs, and essential vehicle features.